History of Planning and Design Study
On Thursday, May 26, 2005 the Newport Swimming Pool Friends (now Friends of the Newport Aquatic Park) met and discussed options for the current swimming pool. A group agreed to visit other pools and Aquatic Parks to learn what was currently happening in Oregon.
On Monday, June 20, 2005, Paul Reed and Claudia L. Webster, gave a brief presentation to the Newport City Council meeting.
At the Thursday, June 23, 2005 meeting of the Newport Swimming Pool Friends. there was discussion about whether it would be necessary to conduct a feasibility study to upgrade the existing pool or build a new facility. It was decided that feasibility study was needed to support and inform the community of the need and the costs involved to upgrade the current pool or to build a new facility.
At the Thursday, July 21, 2005 meeting, agreement was reached that we needed consultation from an experienced architect.
Carl Sherwood of Robertson/Sherwood Architects from Eugene agreed to do a courtesy visit to Newport on August 18, 2005 to tour the existing facility and to hold an informational meeting that evening from 5:00 p.m.-7:00 p.m.
Using the chart and timeline as presented by Mr. Sherwood, it was decided to raise money for a Planning and Design Study which would be much more comprehensive that a basic feasibility study. We voted to raise $35,000. We also voted to change the name to Friends of the Newport Aquatic Park and to become a 501©(3) Nonprofit.
We designed the Planning and Design Study to provide the community with:
- An assessment for refurbishing the existing pool for another 40 years, including operating costs.
- An assessment for the planning, design and construction of a new Aquatic Park.
- Results of community surveys indicating the desires of resident of Newport and the surrounding area for a pool or Aquatic Park.
- The establishment of needs and goals.
- A conceptual design and construction estimate based on the above information.
- An estimate of projected annual cost for staff, programs and utilities.
- An estimate of maintenance cost for a 30-40 year time frame.
We continued to raise money with donations from the community. Lincoln County Commissioners were the first government agency to grant $5,000 for the Planning and Design Study. An additional $5,000 was included in the Newport Parks and Recreation Budget. On June, 14, 2006 and July 26, 2006, Jeff Bertuleit, Jim Protiva and Claudia Webster gave presentations to the Urban Renewal Commissioners and were granted $25,000 for the Planning and Design Study.
Two major fundraisers were held on behalf of the Friends of the Newport Aquatic Park: Dive Into Jazz Brunch hosted by Stone Crest Cellars on Sunday, September 10, 2006 and Knights of Columbus “Last Gasp of Summer” Golf Tournament.
When we were assured that we had the $35,000 for the Planning and Design Study, a Request for Proposal was written by Jeff Bertuleit and Claudia Webster with assistance from Pete Gintner’s law firm. We had gathered several RFP’s to use as models. The Request for Proposal was mailed out to five firms on August 22, 2006 with a due date of September 22, 2006. Four Proposals were received.
On September 26, 2006 a committee met to evaluate the proposals. This committee consisted of: Jeff Bertuleit, Jim Protiva, Katherine Pedersen, Pete Gintner and Claudia Webster. Three of the proposals were exceptionally good. Our committee talked with Carl Sherwood to clarify the proposal and requested that WaterTechnology be included as a consultant. More discussion with just the committee followed and ultimately Robertson/Sherwood/ Architects pc were chosen.
We contacted Carl Sherwood regarding our choice and asked that he send a contract to Pete Gintner, attorney. Pete read and approved the contract, Claudia L. Webster as president of Friends of the Newport Aquatic Park signed the contract for $35,000.
On October 16, 2006 a media release was sent out announcing the “Planning and Design Contract Signed”.
On October 26, 2006 Carl Sherwood met with the board to refine the Work Plan. One outcome of this revision is to hold four community meetings. Times are being worked out for these meetings which will be held in: Newport, Waldport, Yachats, and Siletz/Toledo. The first is scheduled in Newport on December 14.
On Thursday, November 16, 2006, an architect and engineers from Robertson/Sherwood conducted an assessment of the current Newport Municipal Swimming Pool.
On Thursday, December 14, the first of four community meetings will be held at the Newport Parks and Recreation Building from 5:30-7:30pm. Public is encouraged to attend and participate in this important planning process. Snacks will be served.